| UTD/CTD for MAP/CAP 13-24(I), Clarification of Electronic Travel System Authorization Authority | This item clarifies that travel authorizations produced in an electronic travel system are not required to use or reproduce a corresponding DD Form 1610 as long as the system contains all data elements required by FTR, Chapter 301, Appendix C. A printed copy of an electronic travel authorization is considered a valid order if it contains the data elements that would be included in a DD Form 1610. | 3/6/2024 |
| UTD/CTD for MAP/CAP 14-24(E), Privately owned vehicle (POV) constructive cost analysis update | This item inserts clarifying language identified in GSA’s Federal register notice2023-00733, which issued a final ruling to clarify the calculation of “constructed cost” as it relates to temporary duty (TDY) travel. This item clarifies that what factors should be compared to privately owned vehicle costs to when preparing a constructive cost analysis. Prior Civilian Board of Contract Appeals (CBCA) and General Services Board of Contract Appeals(GSCBA)decisions also address the compiling of cost associated with the method selected as most advantageous to the government (See In the Matter of Russell E. Yates, GSBCA No.15109–TRAV (Jan. 28, 2000); In the Matter of Stephen M. England, CBCA 3903–TRAV (Jan.30,2015)). | 3/19/2024 |
| UTD/CTD for MAP/CAP 18-24(E), Zero-Emission Vehicle Rental Vehicle Charging Related Expenses | This item provides a clarification to JTR Table 2-8 to include the following: (1) A provision under rule 4 that includes when the nearest compatible charging station has no charge points open and available as a reason the rental company’s refueling charges may reimbursed.
(2) A rule to clarify a parking fee is reimbursable when the parking fee is a result of entering an airport parking lot or garage that offers free ZEV charging in order to charge the rental ZEV before return. | 6/1/2024 |
| UTD/CTD for MAP/CAP 23-24(I), Partially Rescinding MAP-CAP 12-24 (I) | This item clarifies that due to review by the Office of General Counsel subsequent to the publication of MAP-CAP 12-24 (I) "Clarification of Rental Vehicle Expenses" it was identified that the changes made to Table 2-8 Rule 5 must be rescinded. Additional changes may be implemented once guidance is received regarding rental vehicle vendors charging the Government Administrative Rate Supplemental (GARS) after April 1, 2024 for reservations made prior to April 1, 2024 and how the U.S. Government will recoup any charges that may have occurred. | 4/15/2024 |
| UTD/CTD for MAP/CAP 27-24(I) Miscellaneous Corrections | This item corrects miscellaneous minor grammatical errors in the Joint Travel Regulations. | 5/1/2024 |
| UTD/CTD for MAP/CAP 31-24(E), Add Jordan, Joint Training Center, as an Administrative Household Goods (HHG) Weight Allowance Location | This item adds Jordan, Joint Training Center, as an administrative Household Goods (HHG) Weight Allowance Location. In accordance with the Joint Travel Regulations (JTR), paragraph 051402, household goods (HHG) weight allowances can be administratively reduced at a permanent duty station (PDS) outside the continental United States (OCONUS) based on conditions at that location. Effective on June 18, 2024. | 6/18/2024 |
| UTD/CTD for MAP/CAP 36-22(I), Replace "Gas" with "Fuel" | The Federal Register was updated to implement a final rule proposed by the General Services Administration. The update changes references of “gas” to “fuel” and further defines fuel to account for other types of vehicle power sources, such as hydrogen, propane, and electricity. See Federal Register notice Vol. 87, No. 78, Friday, April 22, 2022. | 5/23/2022 |
| UTD/CTD for MAP/CAP 38-24(I), Clarify Designated Individual is Replaced by Family Member | This item clarifies that due to statutory changes, 37 USC §452(b)(12) and (13) authorize the Secretary of Defense to provide travel and transportation to family members of Service members for their presence at a military medical facility incident to the injury or illness of members or at the repatriation of members held captive. Family member with respect to a member of the Uniformed Services is defined in 37 USC §451(a)(3). For civilian employees serving in a foreign location, 10 USC §1599b authorizes the Secretary of Defense to provide civilian employees and members of their families abroad with benefits that are comparable to certain benefits provided by the Secretary of State to members of the Foreign Service. 22 USC §4081 (9) authorizes the Secretary of State to provide roundtrip travel for family members to an employee’s post of assignment only where the family of the employee is prevented by official order from residing at such post. Neither 22 USC §4081 nor 16 Foreign Area Manual (FAM) 300 offer a specific definition of the term family member. Effective November 1, 2024. | 11/1/2024 |
| UTD/CTD for MAP/CAP 48-24(I), Clarification for POV Constructed Cost Comparisons | This item clarifies that when a traveler chooses to use a Privately Owned Vehicle (POV) for TDY travel, it is considered a personal choice and is never a standard or directed mode. It also clarifies that a constructed travel worksheet (CTW) such as the DTMO’s CTW or a similar locally-approved form is required when a POV is used unless the directed/authorized mode was an available Government automobile. The AO must review the CTW to consider both cost and other factors when determining if POV use is advantageous to the Government. Effective August 1, 2024. | 8/1/2024 |
| UTD/CTD for MAP/CAP 50-24 (E), Expansion of Rental Vehicle Reimbursable Expenses | This item updates the Joint Travel Regulations Table 2-8 to add cleaning fees for rental vehicles as a reimbursable expense when the AO determines the fee is due to use of the vehicles in conjunction with the mission. Fees charged due to the traveler’s negligence or misuse of the vehicle are not reimbursable. The item also adds roadside assistance fees as an expense an AO may authorize or approve when a traveler has an emergency beyond their control with a rental vehicle such as a flat tire. Items covered by the U.S. Government Rental Car Agreement and prepaid roadside assistance fees, which are considered a type of insurance, are not reimbursable. This update is necessary due to roadside assistance and vehicle cleaning no longer being included at no cost under the U.S. Government Rental Car Agreement 5. There have been several instances identified by the DTMO Rental Car Team where travelers were unable to change a tire due to a broken arm or other physical limitations, no knowledge of how to change a tire, or the flat occurred in an unsafe location. There have been cases where cleaning fees were charged because the traveler parked the car in a sandy parking area near the ocean to participate in the exercise which caused significant amount of sand and gravel to be tracked into the vehicle. Effective October 1, 2024. | 10/1/2024 |